Revised: 10-21-14, 2:00 P.M.

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD OCTOBER 23, 2014 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

CALL TO ORDER.

1.INVOCATION.

Sharon Olshefski

MDiv; Director, Baby Care Program/Neighborhood Baby Thrift Store,

Second Mile Development Inc. 

2.PLEDGE OF ALLEGIANCE.

3.APPROVAL OF MINUTES

a. Regular Meeting held October 9, 2014.

(Minutes Received)

4.RESOLUTIONS AND SPECIAL RECOGNITIONS.

a. Mayor.

1. Proclamation honoring the 50 ^th Anniversary of the Willowbrook Garden Club.

b. Council.

1. Adoption and Presentation.

2. Adoption Only.

a. Resolution congratulating the Lakeside United Methodist Church on their 113 ^th Harvest Celebration, November 7 & 9, 2014.(Showers)

b. Resolution commemorating the life of Deacon Laverne Reed.(Showers)

c. Other Special Recognitions.

d. Announcements.

5.BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

6.PUBLIC HEARINGS.

a. Public hearings to be held.

1. Public hearing on a Resolution authorizing the City Clerk-Treasurer to assess the cost of the cutting and removing of grass and weeds against certain properties.(Community Development)

2. Public hearing on Ordinance No. 14-318, Substitute A, amending Article 74, Non-Conforming Lots; Non-Conforming Uses of Land; Non-Conforming Structures; and Non-Conforming Uses of Structures and Premises by deleting the existing Section 74.1, Non-Conforming Lots of Record, and adding a new Section 74.1, Non-Conforming Lots of Record and Unified Lots.(Set September 11, 2014, Regular Council Meeting)(Planning)

3. Public hearing on Ordinance No. 14-669, rezoning property lying on the east and west sides of South Shawdee Road and on the north and south sides of South Village Square Road from Residence 2-A District and Neighborhood Business C-1A District to Residence 1 District (11.05 acres), from Residence 2-A District and Neighborhood Business C-1A District to Neighborhood Business C-1 District (4.44 acres), and from Residence 1 District to Neighborhood Business C-1 District (0.01 acres).(Set September 11, 2014, Regular Council Meeting)(Planning)

b. Public hearings to be set.

7.COMMUNICATIONS AND REPORTS.

a.Communications from the Public.

b.Reports

8.HUNTSVILLE UTILITIES ITEMS.

a. Resolution authorizing the approval and purchase of materials and labor for new construction for FY2015.(BWO 151-2015) (Utilities: Water)

b. Resolution authorizing the approval and purchase of materials and labor for renewal and replacement projects for FY2015.

(BWO 152-2015) (Utilities: Water)

c. Resolution authorizing the approval and purchase of transportation items for FY2015.(BWO 173-2015) (Utilities: Water)

d. Resolution authorizing the approval and purchase of communication items for FY2015.(BWO 174-2015) (Utilities: Water)

e. Resolution authorizing the approval and purchase of metering equipment for FY2015. (BWO 176-2015) (Utilities: Water)

f. Resolution authorizing the approval and purchase of materials and labor for new construction items for FY2015.(BWO 251-2015) (Utilities: Gas)

g. Resolution authorizing the approval and purchase of materials and labor for renewal and replacement projects for FY2015.

(BWO 252-2015) (Utilities: Gas)

h. Resolution authorizing the approval and purchase of transportation items for FY2015.(BWO 273-2015) (Utilities: Gas)

i. Resolution authorizing the approval and purchase of computer equipment items for FY2015.(BWO 275-2015) (Utilities: Gas)

j. Resolution authorizing the approval and purchase of metering equipment for FY2015.(BWO 276-2015) (Utilities: Gas)

k. Resolution authorizing the approval and purchase of new regulators for FY2015.(BWO 278-2015) (Utilities: Gas)

l. Resolution authorizing the approval and purchase of materials and labor for new construction items for FY2015.(BWO 351-2015) (Utilities: Electric)

m. Resolution authorizing the approval and purchase of materials for renewal and replacement projects for FY2015.(BWO 352-2015) (Utilities: Electric)

n. Resolution authorizing the approval and purchase of transportation items for FY2015.(BWO 373-2015) (Utilities: Electric)

o. Resolution authorizing the approval and purchase of communications equipment for FY2015.(BWO 374-2015) (Utilities: Electric)

p. Resolution authorizing the approval and purchase of computer equipment items for FY2015.(BWO 375-2015) (Utilities: Electric)

q. Resolution authorizing the approval and purchase of metering equipment for the FY2015.(BWO 376-2015) (Utilities: Electric)

r. Resolution authorizing the approval and purchase of transformers for FY2015.(BWO 377-2015) (Utilities: Electric)

s. Resolution authorizing the approval and purchase for the expenses related to operating and maintaining the computer systems for FY2015.(BWO 861200-07-2015) (Utilities: Electric)

u. Resolution authorizing approval to purchase and obtain professional outside services for the Southeast Water Treatment Plant project.(WBS #S1W-GWTPCONSUL.CSVC & PR #10164604) (Utilities:Water)

9.BOARD APPOINTMENTS.

a. Board Appointments to be Voted on.

1. Resolution to reappoint Mark Poslajko to the Human Relations Commission of the City of Huntsville for a term to expire September 22, 2018.(Nominated October 9, 2014, Regular Council Meeting)(Kling)

b. Board Appointment Nominations

10.APPROVAL OF EXPENDITURES.

a. Resolution authorizing expenditures for payment.(Finance Committee)

b. Finance Committee Report.

11.COMMUNICATIONS FROM THE MAYOR.

12.COMMUNICATIONS FROM COUNCIL MEMBERS.

Councilman Will Culver

Councilman Bill Kling

Councilman Richard Showers, Sr.

Councilman John Olshefski

Councilman Mark Russell

13.UNFINISHED BUSINESS ITEMS FOR ACTION.

a. Ordinance No. 14-760 amending Ordinance No. 89-79, Classification and Salary Plan Ordinance.(Introduced October 9, 2014, Regular Council Meeting)(Human Resources)

14.NEW BUSINESS ITEMS FOR INTRODUCTION.

a. Introduction of an Ordinance to amend Chapter, 8, Article IV, Division 4, Taximeters and Rates, Sections 8-277(a) and 8-277(l), Amounts Charged, of the Code of Ordinances of the City of Huntsville.(Public Transit)

15.NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

a. Resolution authorizing the Mayor to execute Modification No. 1 to the Agreement between the City of Huntsville and Huntsville Utilities to allow for an early termination of the lease.(ITS)

b. Ordinance declaring certain properties surplus by the City of Huntsville and to be sold at public auction.(General Services)

c. Request for approval to advertise and fill one (1) regular, full-time position of Animal Services Officer, Grade 11.(Animal Services)

d. Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by Western Surety Company.(City Attorney)

e. Resolution authorizing the Clerk-Treasurer to invoke BancorpSouth Bank Letter of Credit No. 362000515942 for Magnolia Village at Lake Forest Subdivision.(City Attorney)

f. Resolution authorizing the Clerk-Treasurer to invoke CB&S Bank Letter of Credit No. 555579 for Anslee Farms Phase 1A Subdivision.(City Attorney)

g. Resolution authorizing the Clerk-Treasurer to invoke Regions Bank Letter of Credit No. L053466 for Bellewood Park 9 ^th Addition.(City Attorney)

h. Resolution authorizing the Clerk-Treasurer to invoke National Bank of Commerce Letter of Credit No. 41000000 for Oakwood Phase 1 at Lake Forest Subdivision.(City Attorney)

i. Ordinance declaring certain real property located at 2603 Brookline Drive as surplus.  (City Attorney)

j. Resolution authorizing the Mayor to execute a Real Estate Auction Contract between the City of Huntsville and Fowler Auction & Real Estate Service, Inc., to auction real property located at 2603 Brookline Drive.  (City Attorney)

k. Ordinance to amend Budget Ordinance No. 14-655, authorizing the re-appropriation of Fiscal Year 2014 Project Funds. (Finance)

l. Ordinance to amend Budget Ordinance No. 14-655 by changing appropriated funding within various departments and funds.  (Finance)

m. Ordinance to amend Budget Ordinance No. 13-630 by changing appropriated funding within various departments and funds. (Finance)

n. Request to advertise and fill the vacant position of Tax Administration Assistant in the Finance Department.  (Finance)

o. Resolution authorizing the Mayor to enter into an agreement with the low bidder meeting specifications as outlined in the attached Summary of Bids for Acceptance.(Finance)

p. Resolution authorizing the Advance Payment of Travel Costs.(Finance)

q. Resolution authorizing the acceptance of donations.(Finance)

r. Resolution authorizing the Mayor to enter into an Agreement between the City of Huntsville, Alabama, and Sally K. Davis.(Community Development)

s. Resolution authorizing the Mayor to enter into a contract between the City of Huntsville and Family Services Inc., to convey ownership of 2020 Boardman Street for the purpose of constructing a new HOME Investment Partnership funded home.(Community Development)

t. Resolution authorizing the Mayor to enter into a contract between the City of Huntsville and Family Services Inc., to convey ownership of 2019 First Street for the purpose of constructing a new HOME Investment Partnership funded home.(Community Development)

u. Resolution authorizing the Mayor to enter into a contract between the City of Huntsville and Family Services Inc., to convey ownership of 3007 Sixth Avenue for the purpose of constructing a new HOME Investment Partnership funded home.(Community Development)

v. Resolution authorizing the Mayor to execute Modification No. 1 to the agreement between the City of Huntsville and Community Action Partnership of Huntsville/Madison & Limestone Counties, Inc., for weatherization services for the extremely low and low income population.(Community Development)

w. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Alabama Department of Transportation for the Upgrade and Maintenance of a Traffic Signal on U.S. Highway 72 from Shields Road to Maysville Road, Project No. 65-14-SP17 and NH-0002(564).(Engineering)

x. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Arbors at River Landing, L.L.C. for Stormwater Detention Facility Maintenance.(Engineering)

y. Resolution authorizing the Mayor to enter into an agreement with the low bidder, for Governors West Roadway Improvements, Project No. 65-14-RD12.(Engineering) DELETED

z. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Garver, L.L.C. for Acquisition Services for Martin Road Additional Lanes from Laracy Drive to Zierdt Road, State Project No.PLH-8512(603)& COH Project No. 65-10-RD06.(Engineering)

aa. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Land Design Solutions Inc., for Landscape Architectural Design Services for Jefferson Street Streetscape Improvements, Project No. 65-15-SP04.(Engineering)

bb. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the low bidder, Reed Contracting Services Inc., for WPC-Sanitary Sewer Asphalt Paving Repair Periodic Bid, Project No. 65-14-SP52.(Water Pollution Control)

cc. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the low bidder, Jordan Excavating Inc., for Maple Hill Cemetery Addition, Base Bid and Option No. 2, Option No. 3 and Option No. 4, Project No. 65-14-SP01.(Landscape Management)

dd. Ordinance declaring certain property located at 4419 Saundralane Drive as surplus.  (Administration)

ee. Resolution authorizing the Mayor to execute a Real Estate Sales Contract between the City of Huntsville and The Board of Trustees of the University of Alabama for the sale of approximately 10.07 acres of property to UAH.  (Administration)

ff. Resolution to renew the Agreement between the City of Huntsville and J. Smith Lanier Company of Huntsville to provide General Liability Insurance on 500 Church Street parking lot.(Public Transit)

gg. Resolution authorizing the Mayor to execute an Agreement between the City of Huntsville and Behavioral Health Systems Inc., for mental health and employee assistance program services.(Human Resources)

hh. Resolution authorizing the Mayor to execute an Agreement between the City of Huntsville and J-QUADE Planning Group LLC., for consulting services for 2015-2020.(Community Development)

ii. Resolution authorizing the Mayor to execute an Agreement between the City of Huntsville and C. Jordan Wilson and Associates, for consulting services for 2015-2020 HUD Consolidated Plan Preparation.(Community Development)

16.LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

a. Vacation of Easements

1. Ordinance authorizing the vacation of a 30-foot Utility and Drainage Easement, Lot 62, Valley Cove.(Pearson & Wright:

Wade Road)

b. Vacation of rights-of-way

1.a. Resolution consenting to the vacation of a right-a-way along a portion of Electronics Boulevard and Pentastar Drive.

(Remington)

1.b. Ordinance authorizing the vacation of right-a-way along a portion of Electronics Boulevard and Pentastar Drive. (Remington)

c. Deeds for acceptance

1. Right-of-wayRemington Arms Company, LLC

Acquired 10/14/2014

d. Routine bond satisfactions

None.

e. Liquor bond mortgages.

None.

17.NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

18.ADJOURN.