Revised: 02-10-15, 2:00 P.M.

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD FEBRUARY 12, 2015 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

CALL TO ORDER.

1.INVOCATION.

Reverend Carol Landry    

Pastor, Unity on the Mountain

2.PLEDGE OF ALLEGIANCE.

3.APPROVAL OF MINUTES

a. Regular Meeting held January 22, 2015.

(Minutes Received)

4.RESOLUTIONS AND SPECIAL RECOGNITIONS.

a. Mayor.

1. Presentation of the STAR 99.1/CAFY Young Citizen of the Month.

2. Recognition of All State Football Players.

b. Council.

1. Adoption and Presentation.

2. Adoption Only.

c. Other Special Recognitions.

d. Announcements.

5.BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

6.PUBLIC HEARINGS.

a. Public hearings to be held.

1. Public hearing on a Resolution authorizing the City Clerk-Treasurer to assess the cost of the boarding and securing against certain properties.(Community Development)

b. Public hearings to be set.

1. Resolution to set a public hearing on an ordinance rezoning property lying on the east side of South Shawdee Road and east of South Village Square Road and on the south side of Nature Trail from Residence 1 District to Residence 1-A District.(Set March 26, 2015, Regular Council Meeting) (Planning)

2. Resolution to set a public hearing on an ordinance rezoning property lying on the west side of McMullen Lane and north of Little Cove Road from Residence 1 District and Residence 1-A District to Residence 2 District.(Set March 26, 2015, Regular Council Meeting)(Planning)

7.COMMUNICATIONS AND REPORTS.

a.Communications from the Public.

b.Reports

8.HUNTSVILLE UTILITIES ITEMS.

a. Resolution authorizing approval for the payment of Open Text Support.(PR 10174681) (Utilities:Electric)

b. Resolution authorizing approval for the payment of SAP support.(PR 10174683) (Utilities:Electric)

c. Resolution authorizing approval for the payment of Bentley consulting and support services.(PR 10174812) (Utilities:Electric).

d. Resolution authorizing the Mayor to execute an amendment to the Green Power Providers Agreement with TVA. (TVA Agreement) (Utilities:  Electric).

g. Resolution authorizing the upgrade of circuits at County Line and Pension Row for a system upgrade. (WBS M2E-CTYLINPEN1) (Utilities:Electric).

h. Resolution authorizing approval to move poles associated with the Highway 72 East lane addition. (WBS RRP-14010000.E.MN) (Utilities:Electric).

9.BOARD APPOINTMENTS.

a. Board Appointments to be Voted on.

b. Board Appointment Nominations

1. Nomination to appoint Sharon Olshefski to the Human Relations Commission of the City of Huntsville, Alabama, Place 3, for a term to expire September 22, 2018.(Robinson)

2. Nomination to reappoint Jeffrey Sanders to the Huntsville-Madison County Marina & Port Authority for a term to expire July 1, 2019.(Robinson)

10.APPROVAL OF EXPENDITURES.

a. Resolution authorizing expenditures for payment.(Finance Committee)

b. Finance Committee Report.

1. Resolution approving travel for Councilman Will Culver to attend the Chamber of Commerce Montgomery trip on April 7 - 8, 2015.(Showers)

2. Resolution approving travel for Councilwoman Jennie Robinson to attend the Chamber of Commerce Washington DC trip on April 19 - 21, 2015.(Showers)

3. Resolution approving travel for Councilman Bill Kling, Jr. to attend the Chamber of Commerce Washington DC trip on April 19 - 21, 2015. (Showers)

4. Resolution approving travel for Councilman Will Culver to attend the Chamber of Commerce Washington DC trip on April 19 –

21, 2015. (Showers)

5. Resolution approving travel for Councilman Will Culver to attend the 2015 Alabama League of Municipalities Annual Convention, Tuscaloosa, Alabama, May 16 – 19, 2015. (Showers)

6. Resolution approving travel for Councilman Richard Showers, Sr., to attend the 2015 Alabama League of Municipalities

Annual Convention, Tuscaloosa, Alabama, May 16 – 19, 2015. (Showers)

7. Resolution approving travel for Councilwoman Jennie Robinson to attend the 2015 Alabama League of Municipalities Annual

Convention, Tuscaloosa, Alabama, May 16 – 19, 2015. (Showers)

11.COMMUNICATIONS FROM THE MAYOR.

12.COMMUNICATIONS FROM COUNCIL MEMBERS.

Councilman Will Culver

Councilman Bill Kling

Councilman Richard Showers, Sr.

Councilwoman Jennie Robinson

Councilman Mark Russell

13.UNFINISHED BUSINESS ITEMS FOR ACTION.

a. Resolution No. 14-956 approving of and assenting to the vacation of a portion of National Boulevard and Meadowbrook Drive abutting the new Grissom High School Campus.(Postponed January 22, 2014, Regular Council Meeting)(City Attorney)

14.NEW BUSINESS ITEMS FOR INTRODUCTION.

a. Introduction of an Ordinance to amend Section 20 of Ordinance No. 04-315, Personnel Policies and Procedures, for modification to the Smoking Policy.(Human Resources)

15.NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

a. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and loanDepot.com, LLC, as a Participating Lender for the Down Payment Assistance Program.(Community Development)

b. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and National Commerce Corporation, as a Participating Lender for the Down Payment Assistance Program.(Community Development)

c. Resolution authorizing the Mayor to commit HOME funds to Stratus Development, LLC, for Lenox Park Senior Apartment Community.(Community Development)

d. Resolution authorizing the Mayor to enter into a contract between the City of Huntsville and Family Services, Inc., for the new construction of affordable housing using Community Housing Development Organization (CHDO) proceeds.(Community Development)

e. Resolution authorizing the Mayor to execute Modification No. 1 to the agreement between the City of Huntsville and New Futures, Inc., for services to the homeless population.(Community Development)

f. Resolution authorizing the Mayor to execute Modification No. 1 to the agreement between the City of Huntsville and Family Services Center, Inc., for services to the homeless population.(Community Development)

g. Resolution authorizing the Mayor to execute Modification No. 2 to the agreement between the City of Huntsville and Community Action Partnership of Huntsville/Madison & Limestone Counties, Inc. for service to the homeless population.(Community Development)

h. Resolution authorizing the Mayor to execute Modification No. 2 to the agreement between the City of Huntsville and Community Action Partnership of Huntsville Madison & Limestone Counties, Inc., for weatherization services for the extremely low and low income population.(Community Development)

i. Resolution authorizing the Mayor to enter into a Memorandum of Understanding between the City of Huntsville and Benton H. Wilcoxon Municipal Iceplex Board regarding Municipal Iceplex expansion.(General Services)

j. Resolution authorizing the Mayor to enter into a Cooperative Agreement between the City of Huntsville dba Huntsville-Madison County Emergency Management Agency, and the Alabama Law Enforcement Agency for State Homeland Security Grant Program, Assistance Allocation-Letter of Agreement (4ICL)(Emergency Management)

k. Resolution authorizing the Mayor to enter into an agreement with the low bidder meeting specification as outlined in the attached Summary of Bids for Acceptance.(Finance)

l. Resolution authorizing the Mayor to enter into a joint purchasing agreement with the Madison County Commission for the Joint purchase of Crushed Stone.(Finance)

m. Ordinance to amend Budget Ordinance No. 14-665 by changing the authorized personnel strength in various departments and funds.(Finance)

n. Ordinance to amend Budget Ordinance No. 14-655 by changing appropriated funding for various departments and funds.(Finance)

o. Resolution authorizing the acceptance of donations.(Finance)

p. Resolution authorizing the Mayor to modify the Special Employment Agreement between the City of Huntsville and Carlos L. Bowden.(Finance)

q. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Cavanaugh MacDonald Consulting, LLC, for the purpose of providing actuarial analysis of the City’s retiree health insurance plan.(Human Resources)

r. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the U.S. Marshals Service to accept overtime funding for officers assigned to the Regional Fugitive Task Force.(Police)

s. Request for authorization to advertise and fill vacant budgeted position of General Services Controls Technician, at a higher rate than minimum if necessary.(General Services)

t. Resolution authorizing a Cooperative Agreement between the City of Huntsville and the United States Department of Agriculture Animal and Plant Inspection Service (APHIS) Wildlife Services (WS).(Landscape Management)

u. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Roark Chainsaw Carving for Earth Day Event at Hays Nature Preserve on April 18, 2015.(Landscape Management)

v. Resolution authorizing the Mayor to execute Modification No. 17 to Supplemental Development Agreement, TIF5 Series 2010-A, between the City of Huntsville and LW Redstone Company, LLC.(City Attorney)

w. Resolution authorizing the Clerk-Treasurer to invoke First Commercial Bank Letter of Credit No. 129 for Hawk’s Ridge 5 ^th Addition.(City Attorney)

x. Ordinance declaring certain property as surplus and no longer needed for a municipal purpose.  (City Attorney)

y. Resolution authorizing the Mayor to execute a Ground Lease between the City of Huntsville, Alabama, and CRS City Centre, LLC.(City Attorney)

z. Resolution authorizing the Mayor to execute a Development Agreement between the City of Huntsville, Alabama, and CRS City Centre, LLC.(City Attorney)

aa. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Falconstar Software, Inc. for maintenance and support.(ITS)

bb. Resolution authorizing the Mayor to enter into a Utility Relocation/Reimbursement Agreement between the City of Huntsville and American Midstream, L.L.C., for Relocation of Utility Facilities for Greenbrier Parkway, Phase III, Project No. 65-13-RD02.(Engineering)

cc. Resolution authorizing the Mayor to modify the agreement between the City of Huntsville and LBYD, Inc. for Engineering Design Services for Rideout Road-ALDOT Improvements, Project No. 65-14-SP17, by Modification No. 1.(Engineering)

dd. Resolution authorizing the City Council to amend the contract between the City of Huntsville and Miller & Miller, Inc. for Gateway Greenway, Phase II, Base Bid and Option No. 1, Option No. 2, Option No. 3, Option No. 4A and Option No. 5, Project No. 65-13-WP01, by Change Order No. 2 .(Engineering)

ee. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Garver , L.L.C., for Engineering Construction Administration Services for Zierdt Road, Project Nos. 65-06-RD01 & ACAA-62033-ATRP(008).(Engineering)

ff. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the low bidder, Midsouth Paving, Inc., for Gateway Greenway, Phase III, Project No. 65-14-WP01.(Engineering)

gg. Resolution authorizing the Mayor to modify the agreement between the City of Huntsville and Garver , L.L.C., for Engineering Services for 2014 Flow Monitoring Program-Annual Operations, Maintenance, Data Analysis & Reporting, Project No. 65-14-SP20, by Modification No. 1.(Water Pollution Control)

hh. Resolution authorizing the Mayor to modify the agreement between the City of Huntsville and Garver , L.L.C., for Land Surveying Services for Sanitary Sewer Manhole Mapping, Project No. 65-14-SP08, by Modification No. 1.(Water Pollution Control)

ii. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Garver , L.L.C., for Engineering Construction Administration Services for 2014 Water Pollution Control Sanitary Sewer Rehabilitation, Project No . 65-15-SP12.(Water Pollution Control)

jj. Request for authorization to advertise and fill vacant budgeted position of Parking Services Clerk, at higher rate than minimum if necessary.(Parking)

kk. Resolution authorizing the Mayor to enter into a Special Employee Agreement between the City of Huntsville and Brenda M. Martin.(Administration)

ll. Resolution authorizing the Mayor to enter into a Consulting Agreement between the City of Huntsville and the Schrimsher Company, Inc.(Administration)

mm. Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and Brimstone Music Group, Inc. (Culver)

16.LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

a. Vacation of Easements

1. Ordinance authorizing the vacation of a portion of a 15-foot Utility and Drainage Easement, Lot 8, Chapman Heights 10 ^th Addition.(Huggins-Epworth Drive)

2. Ordinance authorizing the vacation of a portion of a Utility and Drainage Easement at Strong Commercial Center Phase 2, Highway 72 West.(Nance Road Investment Partners)

3. Ordinance authorizing the vacation of a 10-foot Sewer Easement, 308 White Circle.(Johnson-White Circle)

b. Vacation of rights-of-way

1. Ordinance authorizing the vacation of a portion of National Boulevard and Meadowbrook Drive abutting the new Grissom High School Campus . DELETED

2. Resolution consenting to the vacation of a right-a-way along Lot 2, Calhoun Community College Place, Wynn Drive.(Wynn Drive-Calhoun)

3. Ordinance authorizing the vacation of a right-a-way along Lot 2, Calhoun Community College Place, Wynn Drive.(Wynn Drive-Calhoun)

c. Deeds for acceptance

1. Right-of-wayJames Philip Riley and wife, Lisa Carr Riley

Acquired 1/16/2015

d. Routine bond satisfactions

None.

e. Liquor bond mortgages.

None.

17.NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

18.ADJOURN.