Agenda Disclaimer
City Council agendas are provided for general information
purposes only. Any reliance you place on a City Council agenda provided on this
website is strictly at your own risk. Hard copies of all City Council agendas
and all final attachments are available for review with the official agenda
package at the City Clerk-Treasurer's Office at 308 Fountain Circle,
Huntsville, AL, after the meeting has concluded.
City Council agendas provided on this website include the
text only version of the information associated with the business matters to be
brought before for the City Council. Reports and attachments including, but not
limited to, pictures, plans, drawings, spreadsheet presentations, financial
statements and correspondences are not always included with a City Council
agenda on this website.
Changes to a City Council agenda may be necessary prior
to the City Council meeting. Such changes may not be included on the City
Council agenda on this website. Also, the City Council may elect to amend,
delete, add or continue business matters during the City Council meeting.
While every effort is made to keep the information up to
date and correct, no representations or warranties of any kind, express or
implied, about the completeness, accuracy, reliability, suitability or
availability are made with respect to the City Council agendas provided on this
website. The City of Huntsville assumes no liability for any errors, omissions,
or inaccuracies in the information regardless as to how it was caused; or any
missing or incomplete agenda items.
Revised: 10-22-13. 2:00 p.m.
AGENDA
FOR THE
TO BE HELD OCTOBER 24, 2013 AT 6:00 P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1.INVOCATION.
Carol Landry
Minister Emeritus from Unity on the Mountain.
2.PLEDGE OF ALLEGIANCE.
3.APPROVAL OF MINUTES
a. Regular Meeting held October 10, 2013.
(Minutes Received)
4.RESOLUTIONS AND SPECIAL RECOGNITIONS.
a. Mayor.
1.Presentation of Pro Bono Week Proclamation.
b.Council.
1. Adoption and Presentation.
a. Resolution recognizing Carol Madry Bell for her numerous years of volunteer service to the Big Springs Partners (BSP) Board and development, redevelopment and betterment of Downtown Huntsville.(Kling)
b. Resolution recognizing Eagle Scout Gunnar Hulebak for his recommendation to the Boy Scouts of America Medal of Merit for outstanding leadership and exceptional implementation of teachings and experiences learned in the Boy Scouts by Jeff Seale, Assistant Scoutmaster, Troop 7343.(Olshefski)
2.Adoption Only.
c.Other Special Recognitions.
d.Announcements.
5.BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.
6.PUBLIC HEARINGS.
a. Public hearings to be held.
1. Public hearing on Ordinance No. 13-652 amending the approved Transect Plan, Open Space Plan, Development Plan, and Phasing Plan for Providence Planned Development, LUI Rating 56, to include a relayout of the approved Providence Planned Development.(Set September 12, 2013, Regular Council Meeting)(Planning)
b. Public hearings to be set.
7.COMMUNICATIONS AND REPORTS.
a.Communications from the Public.
b.Reports
8.HUNTSVILLE UTILITIES ITEMS.
a. Resolution authorizing the approval and purchase of materials for new construction items for FY2014. (BWO 351-2014) (Utilities:Electric)
b. Resolution authorizing the approval and purchase of materials for renewal and replacement projects for FY2014. (BWO 352-2014) (Utilities:Electric)
c. Resolution authorizing the approval and purchase of transportation items for FY2014. (BWO 373-2014) (Utilities:Electric)
d. Resolution authorizing the approval and purchase of communications equipment for FY2014. (BWO 374-2014) (Utilities: Electric)
e. Resolution authorizing the approval and purchase of computer equipment items for FY2014. (BWO 375-2014) (Utilities: Electric)
f. Resolution authorizing the approval and purchase of metering equipment for FY2014. (BWO 376-2014) (Utilities: Electric)
g. Resolution authorizing the approval and purchase of transformers and labor for FY2014. (BWO 377-2014) (Utilities: Electric)
h. Resolution authorizing the approval of budget work order for the expenses related to operating and maintaining the computer systems for FY2014. (BWO 861200-07-2014) (Utilities:Electric)
i. Resolution authorizing the approval for the emergency storm recovery work from storm damage incurred from the March 2, 2012 tornado.(Project# EMG-E2012.35000324) (Utilities: Electric)
j. Resolution authorizing the approval for the emergency storm recovery work from storm damage incurred from the April 11, 2013 storm.(Project# EMG-E2013.35000345) (Utilities:Electric)
k. Resolution authorizing the emergency storm recovery work from storm damage incurred from the July 11, 2013 lightning storm.(Project# EMG-E2013.35000364) (Utilities:Electric)
l. Resolution authorizing the Mayor to execute an Amendatory Agreement with TVA amending the Deposit Assurance Program (DAP) Agreement to provide for DAP updates.(Utilities:Electric)
m. Resolution authorizing the approval and purchase of materials for new construction items for FY2014.(BWO 251-2014) (Utilities: Gas)
n. Resolution authorizing the approval and purchase of materials for renewal and replacement projects for FY2014.(BWO 252-2014) (Utilities:Gas)
o. Resolution authorizing the approval and purchase of transportation items for FY2014.(BWO 273-2014)(Utilities:Gas)
p. Resolution authorizing the approval and purchase of metering equipment for FY2014.(BWO 276-2014)(Utilities:Gas)
q. Resolution authorizing the approval and purchase of new regulators for FY2014.(BWO 278-2014)(Utilities:Gas)
r. Resolution authorizing the approval and purchase of materials for new construction items for FY2014.(BWO 151-2014) (Utilities: Water)
s. Resolution authorizing the approval and purchase of materials for renewal and replacement projects for FY2014.(BWO 152-2014) (Utilities: Water)
t. Resolution authorizing the approval and purchase of transportation items for FY2014.(BWO 173-2014) (Utilities: Water)
u. Resolution authorizing the approval and purchase of metering equipment for FY2014.(BWO 176-2014) (Utilities: Water)
9.BOARD APPOINTMENTS.
a. Board Appointments to be voted on.
1. Resolution to reappoint Dr. Gregory Smith to the Educational Building Authority of the City of Huntsville A&M University for a term to expire November 12, 2019.(Nominated October 10, 2013, Regular Council Meeting)(Showers)
2. Resolution to reappoint Collins Alexander to the Educational Building Authority of the City of Huntsville Oakwood University, for a term to expire November 12, 2019.(Nominated October 10, 2013, Regular Council Meeting)(Showers)
3. Resolution to reappoint James H. Richardson to the Educational Building Authority of the City of Huntsville Randolph School for a term to expire November 12, 2019.(Nominated October 10, 2013, Regular Council Meeting)(Kling)
4. Resolution to appoint Levoy Smartt to the Educational Building Authority of the City of Huntsville APT for a term to expire November 13, 2019.(Nominated October 10, 2013, Regular Council Meeting)(Kling)
5. Resolution to reappoint William Sammons to the Huntsville Ice Skating Complex Board of Control for a term to expire November 20, 2016.(Nominated October 10, 2013, Regular Council Meeting)(Kling)
b. Board Appointment Nominations
1.Nomination of James C. “Tony” Smith for reappointment to the Huntsville Tennis Center Board of Control, Place No. 1 for a term to expire November 28, 2016.(Showers)
2.Nomination of Scott Harriman for reappointment to the Huntsville Tennis Center Board of Control, for a term to expire November 28, 2016.(Russell)
3. Nomination ofRobert Burton for reappointment to the Educational Building Authority of the City of Huntsville – Madison Academy for a term to expire November 12,2019.(Russell)
10.APPROVAL OF EXPENDITURES.
a. Resolution authorizing expenditures for payment.(Finance Committee)
b. Finance Committee Report.
11.COMMUNICATIONS FROM THE MAYOR.
12.COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman Richard Showers, Sr.
Councilman John Olshefski
Councilman Will Culver
Councilman Bill Kling
Councilman Mark Russell
13.UNFINISHED BUSINESS ITEMS FOR ACTION.
a. Ordinance No. 13-791 to amend Ordinance No. 89-79, Classification and Salary Plan.(Introduced October 10, 2013, Regular Council Meeting)(Human Resources)
b. Ordinance No. 13-792 to amend Budget Ordinance No. 13-630 to modify the authorized strength of various departments.(Introduced October 10, 2013, Regular Council Meeting)(Human Resources)
14.NEW BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an Ordinance to amend Section 16-15 of the Code of Ordinances establishing a pretrial diversion program.(Municipal Court)
b. Introduction of an Ordinance amending Chapter 3, Article II, Section 3-27 ofthe Code of Ordinances of the City of Huntsville (Arts and Entertainment Districts). (Planning)
15.NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution authorizing the Clerk-Treasurer to invoke Regions Bank Letter of Credit No. L053466 for Bellewood Park Subdivision. (City Attorney)
b. Resolution authorizing the Clerk-Treasurer to invoke BancorpSouth Bank Letter of Credit No. 367000581608 for Little Mountain Phase II Subdivision. (City Attorney)
c. Resolution authorizing the Clerk-Treasurer to invoke BancorpSouth Bank Letter of Credit No. 362000515942 for Magnolia Village at Lake Forest Subdivision. (City Attorney)
d. Resolution authorizing the Clerk-Treasurer to invoke BancorpSouth Bank Letter of Credit No. 362000702382 for Stonegate Phase 2 Subdivision. (City Attorney)
e. Resolution authorizing the Clerk-Treasurer to invoke CB&S Bank Letter of Credit No. 555579 for Anslee Farms Subdivision. (City Attorney)
f. Resolution authorizing the five year extension of a Sublease Agreement between the City of Huntsville and Crown Castle GT Company L.L.C., concerning the communications tower at the Metro Sportsplex .(City Attorney)
g. Resolution authorizing the Mayor to amend the contract with Reed Contracting Services, Inc., for Rodgers Drive Drainage Improvements, Project No. 65-13-DM17, by Change Order No. 1.(Engineering)
h. Resolution authorizing the Mayor to enter into an agreement with Garver , L.L.C., for Engineering Construction Administration Services for 2013 Water Pollution Control Sanitary Sewer Rehabilitation, Project No. 65-13-SP42.(Water Pollution Control)
i. Resolution authorizing the Mayor to enter into a Cost Reimbursement Agreement with the Northeast Alabama Traffic Safety Office in the amount of $75,000.00 for traffic enforcement.Police)
j. Resolution authorizing the Mayor to enter into a Lease Agreement with Venti Properties, L.L.C., for office space at 107 Jefferson Street, Suite 1, 1A and 2.(Police)
k. Resolution authorizing the Mayor to enter into a Lease Agreement with Venti Properties, L.L.C., for office space at 107 Jefferson Street, Suite 9.(Police)
l. Ordinance declaring certain equipment as surplus and to be sold at auction.(Fleet Management)
m. Ordinance to amend Budget Ordinance No. 12-768, by changing appropriated funding within various departments and funds. (Finance)
n. Resolution authorizing the acceptance of donations. (Finance)
o. Resolution authorizing the Mayor to execute a Purchase Contract with the City’s underwriters in connection with the sale of the General Obligation Warrants Series 2013-C and Series 2013-D in an amount not exceed $110 million, subject to ratification and approval by the City Council prior to issuance of the warrants. (Finance)
p. Resolution authorizing the Mayor to execute an agreement for electronic payment processing services. (Finance)
q. Resolution authorizing the Mayor to enter into agreement with the low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.(Finance)
r. Resolution authorizing the Mayor to execute an agreement for the collection of taxes. (Finance)
s. Resolution authorizing the Mayor to enter into an Agreement between the City of Huntsville, Alabama and Sally K. Davis (Community Development)
t. Resolution authorizing the Mayor to execute Modification No. 1 to the agreement with Crisis Services of North Alabama, Inc., for services to the homeless (domestic violence) population.(Community Development)
u. Resolution authorizing the Mayor to execute an amendment to the agreement with the Alabama Department of Economic and Community Affairs (ADECA).(Community Development)
v. Resolution to renew the agreement with J Smith Lanier Company of Huntsville to provide General Liability Insurance on 500 Church Street Parking Lot.(Public Transit)
w. Resolution authorizing the Mayor to enter into a License Agreement between the City of Huntsville and the Museum Board of the City of Huntsville. (Administration)
x. Resolution authorizing a Consulting Agreement between the City of Huntsville and the Schrimsher Company, Inc.(Administration)
y. Resolution authorizing the Mayor to enter into a Special Employee Agreement between the City of Huntsville and Brenda M. Martin.(Administration)
z. Resolution authorizing the Mayor to execute Modification No. 2 to the Special Employee Agreement between the City of Huntsville and John S. Hamilton.(Administration)
aa. Resolution authorizing the appointment of John S. Hamilton to the position of City Administrator effective November 1, 2013.(Administration)
bb. Resolution to award CASA with FY2013 CDBG funds for home weatherization and the installation of grab bars for low income seniors and disabled individuals and families.(Community Development)
cc.
Resolution creating the Liquor and Lodging Tax Advisory
Committee.
(Administration) DELETED
16.LEGAL DEPARTMENT ITEMS/TRANSACTIONS.
a.Vacation of Easements
1. Ordinance authorizing the vacation of a portion of a 5-foot Utility and Drainage Easement, Lot 45, Huntsville Hills 4 th Addition, Plat Book 21, Page 47.(Donegal Drive:McCool)
2. Ordinance authorizing the vacation of a portion of a 5-foot Utilitiy and Drainage Easement, Lot 46, Huntsville Hills 4 th Addition, Plat Book 21, Page 47.(Donegal Drive:Thomas)
b.Vacation of rights-of-way
None.
c.Deeds for acceptance
None.
d.Routine bond satisfactions
None.
e.Liquor bond mortgages.
None.
17.NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.
a.City Council Election
President Mark Russell, Elected
President Pro Tem Richard Showers, Sr., Elected
Third Presiding Officer Bill Kling, Jr., Elected
City Council Committee Elections
b.A
member of the Council shall be elected by the Council to serve as its
representative to the City of
c.A member of the Council shall be elected by the Council to serve as its representative to the Research Park Board. Will Culver, Elected
d.A member of the Council shall be elected by the Council to serve as its representative to the Historic Preservation Commission. Mark Russell, Elected
The Council President shall make appointments and assignments of Council
members to represent the President and Council on the following boards, committees, and commissions:
1.Top of
2 – appointments
2.Community Action Agency of
Counties, Inc.
1 – appointment
3.Advisory Commission on Accessibility
1 – appointment(City Council President or his designee)
4.City of
2 – appointments
5.Chairperson of the Finance Committee and one other member of the Council as Vice Chairperson of the Finance Committee.
18.ADJOURN.