Revised: 10-08-13, 2:00 p.m.

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD OCTOBER 10, 2013 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

CALL TO ORDER.

1. INVOCATION.

Tim Tyson

Huntsville Baha’I Center

2.PLEDGE OF ALLEGIANCE.

3.APPROVAL OF MINUTES

a. Regular Meeting held September 26, 2013.

(Minutes Received)

b. Special Meeting held October 4, 2013.

(Minutes Received)

4.RESOLUTIONS AND SPECIAL RECOGNITIONS.

a. Mayor.

1. Proclamation declaring the month of October to be Dyslexia Awareness

Month.

2.Proclamation declaring the month of October as Fire Prevention Month.

3.Presentation of Employee Incentive Awards.

4.Presentation from the International Services Council.

b.Council.

1. Adoption and Presentation.

2.Adoption Only.

a. Resolution congratulating the Xi Omicron Chapter of Omega Psi Phi Fraternity, Inc., on their Omega Psi Phi Alabama Statewide meeting to be held at the Holiday Inn, Downtown on October 18 – 20, 2013.(Russell/Showers)

b. Resolution recognizing contributions in Scouting to this community at a surprise luncheon to held on Saturday, October 12, 2013.(Showers)

c. Resolution congratulating Mr. George Barnes upon his retirement, after 40 years as owner of the Huntsville franchise of Snelling Professional Services.(Russell)

c.Other Special Recognitions.

d.Announcements.

5.BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

a. Council decision of Personnel Hearing for Mr. Karl Kennemore (Parks andRecreation ), held on September 12, 2013.(Russell)

6.PUBLIC HEARINGS.

a. Public hearings to be held.

1. Public Hearing on a Resolution authorizing the City Clerk-Treasurer to assess the cost of the cutting and removing of grass and weeds against certain properties.(Community Development)

b. Public hearings to be set.

1. Resolution to set a Public Hearing on an Ordinance rezoning property lying on the west side of U.S. Highway 231 South

and north of English Drive from Residence 1-A District to Office District.(Planning)

2. Resolution to set a Public Hearing on an Ordinance rezoning property lying on the east side of Williams & Broad Drive and north of Dug Hill Road to Residence 1 District.(Planning)

3. Resolution to set a Public Hearing on an Ordinance rezoning property lying on the south of U.S. Highway 72 West and on the west side of Burgreen Road from Highway Business C-4 District to Commercial Recreation C-5 District.(Planning)

7.COMMUNICATIONS AND REPORTS.

a.Communications from the Public.

b.Reports

8.HUNTSVILLE UTILITIES ITEMS.

9.BOARD APPOINTMENTS.

a. Board Appointments to be Voted on.

1. Resolution to appoint Bob Baudendistel to the Beautification Board, for a term to expire October 1, 2014.(Nominated September 26, 2013, Regular Council Meeting)(Kling)

2. Resolution to appoint Lyle Voyles to the Housing Board of Adjustments and Appeals, for a term to expire August 22, 2014.(Nominated September 26, 2013, Regular Council Meeting)(Olshefski)

3. Resolution to reappoint Elbert Peters to the City Tree Commission, for a term to expire October 8, 2015.(Nominated September 26, 2013, Regular Council Meeting)(Kling)

4. Resolution to reappoint Burt Webster to the City Tree Commission, for a term to expire October 8, 2015.(Nominated September 26, 2013, Regular Council Meeting)(Kling)

b. Board Appointment Nominations

10.APPROVAL OF EXPENDITURES.

a. Resolution authorizing expenditures for payment.(Finance Committee)

b. Finance Committee Report.

11.COMMUNICATIONS FROM THE MAYOR.

12.COMMUNICATIONS FROM COUNCIL MEMBERS.

Councilman Bill Kling

Councilman Richard Showers, Sr.

Councilman John Olshefski

Councilman Will Culver

Councilman Mark Russell

13.UNFINISHED BUSINESS ITEMS FOR ACTION.

a. Ordinance No. 13-731 amending Chapter 3, Article II of the Code of Ordinances, by adding Section 3-28, Providence Entertainment District.(Introduced September 26, 2013, Regular Council Meeting)(Legal)

b. Ordinance No. 13-734 concerning the annexation of land lying on the west side of U.S. Highway 431 South and north of

Sutton Road.(Introduced September 26, 2013, Regular Council Meeting)(Planning)

14.NEW BUSINESS ITEMS FOR INTRODUCTION.

a. Ordinance to amend Ordinance No. 89-79, Classification and Salary Plan.(Human Resources)

b. Ordinance to amend Budget Ordinance No. 13-630 to modify the authorized strength of various departments.(Human Resources)

15.NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

a. Request for authorization to fill vacancies as needed for Public Safety Dispatcher position, Grade11.(Fire & Rescue)

b. Resolution authorizing the Mayor to enter into agreements with the low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.(Finance)

c. Ordinance to amend Budget Ordinance No. 13-630 by changing funding for various departments and funds.(Finance)

d. Ordinance to amend Budget Ordinance No. 13-630 by re-establishing the balance of fiscal year 2013 revenue budgets and expenditure appropriations.(Finance)

e. Resolution authorizing the Mayor to enter into an Agreement for the Collection of Taxes between the City of Huntsville and R.E. Nelms Elk Lodge #977, Independent, Inc .(Finance) DELETED

f. Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and Family Services Center, Inc., for Housing Counseling Program.(Community Development)

g. Resolution authorizing the Mayor to enter into a contract with Gateway Mortgage as a Participating Lender for the Down Payment Assistance Program.(Community Development)

h. Resolution authorizing the Mayor to modify contract 09-1133 with Family Services Inc., to amend the contract amount to include Program Income and increase the number of houses for the Neighborhood Stabilization Program. (Community Development)

i. Resolution authorizing the Mayor to execute an amendment to the agreement with Family Services Center, Inc., for service to the homeless population.(Community Development)

j. Resolution to award Community Action Partnership of Huntsville/Madison and Limestone Counties, Inc., with CDBG funds for the operation of the Weatherization/Rehabilitation Assistance (WRAP) Program.(Community Development)

k. Resolution authorizing the Mayor to enter into an Agreement between the City of Huntsville and the Alabama Dept. of Economic and Community Affairs, Law Enforcement Traffic Safety Division, for the 2013-2014 Madison-Morgan County Strategic Counterdrug (STAC) Team grant.(Police)

l. Resolution authorizing the Mayor to amend the contract with Reed Contracting Services, Inc., for Redstone Gateway, Package 1F-1 Redstone Gateway Extension, Market Street, and Overlook Road Relocation, Project No. 65-11-SP22, by Change Order No. 5.(Engineering)

m. Resolution authorizing the Mayor to enter into an agreement with ICA Engineering, Inc., for Engineering Design Services for Old Highway 20-Phase III from Norfolk Southern Railroad to west of Segers Road, Project No. 65-13-RD06.(Engineering)

n. Resolution authorizing the Mayor to amend the contract with Vision Landscapes, Inc., for Redstone Gateway Extension, Market Street, and Overlook Road Relocation-Package 1F-4 Landscape, Irrigation and Hardscape, Project No. 65-11-SP22, by Change Order No. 2.(Engineering)

o. Resolution authorizing the Mayor to enter into an agreement with Garver , L.L.C., to Subdivide Lots along Mark C. Smith Drive between Explorer Boulevard and Discovery Drive for development within Cummings Research Park, Project No. 65-13-SP48.(Engineering)

p. Resolution authorizing the Mayor to modify the agreement with Garver , L.L.C., for Engineering Services for 2013 Flow Monitoring Program-Annual Operations, Maintenance, Data Analysis & Reporting, Project No. 65-13-SP41, by Modification No. 1.(Water PollutionControl)

q. Resolution authorizing the Mayor to enter into an agreement with the Alabama Department of Transportation for the Installation and/or maintenance of Traffic Control Signals at the Intersections of Site 1-US-431(SR-1) at CR-242 (Sutton Road) and Site 4 – US-431 (SR-1) at CR-250 (Old Big Cove Road) – [A,B, &D].(Traffic Engineering)

r. Request for approval to advertise and fill one (1) regular full time, position of Attorney III, Grade 19, and to fill the position at a higher step within the grade if necessary.(City Attorney)

s. Resolution authorizing the Clerk Treasurer to invoke BancorpSouth Letter of Credit No. 362000788828 for Legendwood Phase III Subdivision.(City Attorney)

t. Resolution authorizing the Mayor to execute Modification No. 2 to the Annexation and Development Agreement between the City of Huntsville and LW Redstone, LLC, adopted and approved by Resolution No. 10-208.(City Attorney)

u. Resolution authorizing the Mayor to execute Modification No. 8 to the Supplemental Development Agreement TIF5, Series 2012-B between the City of Huntsville and LW Redstone, LLC.(City Attorney)

v. Request for authorization to advertise and fill the position of Deputy Director of Natural Resources and Environmental Management, Grade 19, at a higher than minimum salary if necessary.(Natural Resources)

w. Resolution authorizing the Mayor to enter into a Property Transfer Agreement between the City of Huntsville and Maple Hill, Inc.(Landscape Management)

x. Resolution authorizing the Mayor to execute First Amendment to the Agreement between the City of Huntsville and Chamber of Commerce of Huntsville/Madison County, adopted and approved by Resolution No. 13-755.(Administration)

y. Resolution authorizing the Mayor to accept a grant from the Alabama Department of Public Health.(Emergency Management)

z. Resolution to change the first regular City Council meeting in November 2013, to November 7, 2013; the second regular meeting in November 2013, to November 21, 2013; the first regular meeting in December 2013, to December 5, 2013; and the second regular meeting in December 2013, to December 19, 2013.(Russell)

16.LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

a. Vacation of Easements

None.

b. Vacation of rights-of-way

None.

c. Deeds for acceptance

None.

d. Routine bond satisfactions

None.

e. Liquor bond mortgages.

None.

17.NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

a.City Council Election

President

President Pro Tem

Third Presiding Officer

City Council Committee Elections

b.A member of the Council shall be elected by the Council to serve as its representative to the City of Huntsville Planning Commission .The same member shall serve as the Council’s representative to the Metropolitan Planning Commission.

c.A member of the Council shall be elected by the Council to serve as its representative to the Research Park Board.

d.A member of the Council shall be elected by the Council to serve as its representative to the Historic Preservation Commission.

The Council President shall make appointments and assignments of Council

members to represent the President and Council on the following boards, committees, and commissions:

1.Top of Alabama Regional Council of Governments

2 – appointments

2.Community Action Agency of Huntsville / Madison and Limestone

Counties, Inc.

1 – appointment

3.Advisory Commission on Accessibility

1 – appointment( City Council President or his designee)

4.City of Huntsville Insurance Committee

2 – appointments

5.Chairperson of the Finance Committee and one other member of the Council as Vice Chairperson of the Finance Committee.

18.ADJOURN.