Revised:09-24-13, 2:00 p.m.

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD SEPTEMBER 26, 2013 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

CALL TO ORDER.

1.INVOCATION.

Minister Bruce Martin

100X Church

2.PLEDGE OF ALLEGIANCE.

3.APPROVAL OF MINUTES

a. Regular Meeting held September 12, 2013.

(Minutes Received)

4.RESOLUTIONS AND SPECIAL RECOGNITIONS.

a. Mayor.

1.Proclamation declaring September 29, 2013, as “National Plug-In Day”.

2. Resolution authorizing the City of Huntsville, Alabama’s participation in the

“Compassionate Cities” Campaign.

b. Council.

1. Adoption and Presentation.

a. Resolution recognizing Mr. Evans Quinlivan, for his numerous years of volunteerism and dedicated service to the redevelopment and betterment of downtown Huntsville.(Kling)

2. Adoption Only.

a. Resolution welcoming the Birmingham Heritage Band to the Alabama A&M University’s Homecoming Celebration and special performance to held on October 5, 2013 at the Cooper House, 7:00 p.m.-10:00.(Showers)

b. Resolution congratulating the University of Alabama in Huntsville Women’s Leadership Council, Civic/Community Award honoree, presented during the Second Annual Scholarship Gala held on September 26, 2013, in the Boone-Lacy Fellowship Hall, Union Chapel Missionary Baptist Church.(Showers)

c. Resolution congratulating Bonham Technologies, Incorporated, Corporate STEM Award honoree, presented during the Second Annual Scholarship Gala held on September 26, 2013, in the Boone-Lacy Fellowship Hall, Union Chapel Missionary Baptist Church.(Showers)

d. Resolution congratulating Dr. Richard Showers, Sr., Lifetime Achievement Award honoree, presented during the Second Annual Scholarship Gala held on September 26, 2013, in the Boone-Lacy Fellowship Hall, Union Chapel Missionary Baptist Church.(Showers)

e. Resolution congratulating Carolyn R. Battle, Lifetime Achievement Award honoree, presented during the Second Annual Scholarship Gala held on September 26, 2013, in the Boone-Lacy Fellowship Hall, Union Chapel Missionary Baptist Church.(Showers)

f. Resolution congratulating Dr. Vernessa McKenzie Edwards, Inspiring Young Minds to Succeed Award honoree, presented during the Second Annual Scholarship Gala held on September 26, 2013, in the Boone-Lacy Fellowship Hall, Union Chapel Missionary Baptist Church.(Showers)

c.Other Special Recognitions.

d.Announcements.

5.BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

6.PUBLIC HEARINGS.

a. Public hearings to be held.

1. Public hearing on Ordinance No. 13-583 zoning newly annexed property lying east of U.S. Highway 431 South and on the south side of Old Highway 431 to Residence 1-A District.(Set August 8, 2013, Regular Council Meeting)(Planning)

2. Public hearing on a Resolution authorizing the City Clerk-Treasurer to assess the cost of boarding and securing certain properties.(Community Development)

3. Public hearing on a Resolution authorizing the City Clerk-Treasurer to assess the cost of the cutting and removing of grass

and weeds against certain properties.(Community Development)

b. Public hearings to be set.

7.COMMUNICATIONS AND REPORTS.

a. Communications from the Public.

b. Reports

8.HUNTSVILLE UTILITIES ITEMS.

a. Resolution authorizing the approval to purchase outside services to conduct the annual external audit.(PR#10127736) (Utilities:Electric)

b. Resolution authorizing the approval to purchase contract labor for pole inspections.(PR#10128047)(Utilities:Electric)

9.BOARD APPOINTMENTS.

a. Board Appointments to be Voted on.

1. Resolution to reappoint Joe Ritch to the Animal Services Advisory Committee, Place 3, for a term to expire September 8, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

2. Resolution to reappoint Mary Gustine to the Animal Services Advisory Committee, Place 4, for a term to expire September 8, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

3. Resolution to reappoint Rob Archer to the Beautification Board for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

4. Resolution to reappoint Lenore Dunn to the Beautification Board for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

5. Resolution to reappoint Betty Gaylor to the Beautification Board for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

6. Resolution to reappoint Denise Gore to the Beautification Board for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

7. Resolution to reappoint Margaret Heeschen to the Beautification Board for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

8. Resolution to reappoint Tammy Leeth to the Beautification Board for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

9. Resolution to reappoint Joy Parker to the Beautification Board for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

10. Resolution to appoint Tony Smith to the Burritt Memorial Committee for a term to expire October 1, 2015. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

11. Resolution to appoint Jon Sharpe to the Burritt Memorial Committee for a term to expire October 1, 2015.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

12. Resolution to appoint Lea Ellison to the Burritt Memorial Committee for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

13. Resolution to appoint Andrew Shambarger to the Burritt Memorial Committee for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

14. Resolution to appoint Dawn Stanley to the Burritt Memorial Committee for a term to expire October 1, 2016. (Nominated at the September 12, 2013, Regular Council Meeting)(Russell)

15. Resolution to reappoint Amy Harbarger to the Burritt Memorial Committee for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

16. Resolution to reappoint Belinda Melson-Kennedy to the Burritt Memorial Committee for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

17. Resolution to reappoint Sheree Vaughan Kelley to the Burritt Memorial Committee for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

18. Resolution to reappoint Linda Spalla to the Burritt Memorial Committee for a term to expire October 1, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

19. Resolution to reappoint Nancy E. Archuleta to the Burritt Memorial Committee for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

20. Resolution to reappoint Kimberly A. Ford to the Burritt Memorial Committee for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

21. Resolution to reappoint Sarah Wilkinson Hereford to the Burritt Memorial Committee for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

22. Resolution to reappoint Richard L. Morris to the Burritt Memorial Committee for a term to expire October 1, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

23. Resolution to reappoint Steve Stricklin to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

24. Resolution to reappoint Mark Seely to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Nominated at the September 12, 2013 Regular Council Meeting)(Nominated September 12, 2013, Regular Council Meeting)(Russell)

25. Resolution to reappoint Edward T. Jones to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016. (NominatedSeptember 12, 2013, Regular Council Meeting)(Russell)

26. Resolution to reappoint Keith J. Mandel to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Nominated September 12, 2013, Regular Council Meeting)(Russell)

27. Resolution to reappoint Kenneth W. Chandler to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016. (Nominated September 12, 2013, Regular Council Meeting)(Russell)

28. Resolution to appoint Levoy Smartt to the Housing Board of Adjustments and Appeals for the term to expire August 22, 2014.(Nominated September 12 ,2013, Regular Council Meeting)(Kling)

b. Board Appointment Nominations

1. Nomination of Bob Baudendistel to the Beautification Board for a term to expire October 1, 2014.(Kling)

2. Nomination of Lyle Voyles to the Housing Board of Adjustments and Appeals for a term to expire to expire August 22, 2014.(Olshefski)

10.APPROVAL OF EXPENDITURES.

a. Resolution authorizing expenditures for payment.(Finance Committee)

b. Finance Committee Report.

11.COMMUNICATIONS FROM THE MAYOR.

12.COMMUNICATIONS FROM COUNCIL MEMBERS.

Councilman Will Culver

Councilman Bill Kling

Councilman John Olshefski

Councilman Richard Showers, Sr.

Councilman Mark Russell

13.UNFINISHED BUSINESS ITEMS FOR ACTION.

a. Ordinance No. 13-654 to amend Ordinance 10-739 for Downtown Business Incentive program extending the original ordinance for discount parking rates for new businesses for two (2) years.(Introduced September 12, /2013, Regular Council Meeting)(Parking and Public Transit)

b. Ordinance No. 13-655 to amend Chapter 2, Division 15 of the Code of Ordinances of the City of Huntsville to alter the method of appointment to the Huntsville-Madison County Emergency Management Board.(Introduced September 12, 2013, Regular Council Meeting)(Emergency Management)

14.NEW BUSINESS ITEMS FOR INTRODUCTION.

a. Introduction of an ordinance concerning the annexation of land lying on the west side of U.S. Highway 431 South and north of

Sutton Road.(Planning)

15.NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION

a. Resolution authorizing the Mayor to execute Modification No. 2 to theagreement with New Futures, Inc., for services to the homeless population.(Community Development)

b. Request for approval to advertise and fill the position of Plans Examiner, Grade 16.(Inspection)

c. Resolution authorizing the Mayor to enter into an agreement with the U. S. Marshals Service to accept funding for vehicle retrofitting to be used by the officers assigned to the Regional Fugitive Task Force.(Police)

d. Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by Platte River Insurance Company.(City Attorney)

e. Resolution authorizing the City Attorney to settle the claim of Erika Goodloe.(City Attorney)

f. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Huntsville City Federal

Building Authority.   (City Attorney)

g. Resolution authorizing the Clerk-Treasurer to invoke Worthington Bank Letter of Credit No. 2012-043 for Inspiration on Green

Mountain Subdivision.   (City Attorney)

h. Resolution authorizing the Clerk-Treasurer to invoke Redstone Federal Credit Union Letter of Credit No. 719874-LC3 for Chase

Creek West Phase II Subdivision.   (City Attorney)

i. Resolution authorizing the Clerk-Treasurer to invoke Wells Fargo Bank Letter of Credit No. SW222380W for Carrington III

Subdivision.   (City Attorney)

j. Resolution authorizing the Clerk-Treasurer to invoke PNC Bank Letter of Credit No. 18799470 for Slaughter Road

Subdivision.   (City Attorney)

k. Resolution authorizing the Mayor to enter into agreements with the low bidders meeting specification as outlined in the

attached Summary of Bids for Acceptance.(Finance)

l. Resolution authorizing the acceptance of donations.(Finance)

m. Ordinance to amend Budget Ordinance No. 12-768 by changing appropriated funding for various departments and funds.

(Finance)

n. Resolution authorizing the Mayor to enter into an agreement with ICA Engineering, Inc., to accept the assignment of the

Agreement, as of July 15, 2013, between the City of Huntsville and Florence & Hutcheson, Inc. – Res. No. 12-1071.

(Engineering)

o. Resolution authorizing the Mayor to enter into a Joint Funding Agreement with the U. S. Geological Survey for Water

Resources Investigations, Project No. 65-13-DM 26. (Engineering)

p. Resolution authorizing the Mayor to amend the Memorandum ofUnderstanding with the City of Huntsville, d/b/a Huntsville

Utilities, for the installation of a substation at Redstone Gateway, Project No. 65-10-SP23, by

Amendment No. 3. (Engineering)

q. Resolution authorizing the Mayor to enter into an agreement with the Alabama Department of Transportation for Removal of

Traffic Control Signal and Maintenance of Existing Roadway Lighting at Madison Boulevard at CountyLine Road, Project No.

IM-1565(307), & COH Project No. 65-13-RD05.Engineering)

r. Resolution authorizing the Mayor to enter into an agreement with the low bidder, Jordan Excavating, Inc., for Burgreen Road

Sanitary Sewer Extension, Option #1, Project No. 65-11-SS05. (Engineering)

s. Resolution authorizing the Mayor to amend the contract with Jordan Excavating, Inc., for Burgreen Road Sanitary Sewer

Extension, Project No. 65-11-SS05, by Change Order No. 1.(Engineering)

t. Resolution authorizing the Mayor to amend the contract with Miller & Miller, Inc., for Holmes Avenue and Washington Street

Streetscape Improvements, Project No. 65-12-SP31, by Change Order No. 1.(Engineering)

u. Ordinance declaring two (2) Giant Leaf Vac Machine Trailers surplus and authorizing the sale thereof to the City of Athens,

Alabama, for the sum of five-thousand dollars ($5,000.00) each ,totaling ten-thousand dollars ($10,000.00).(Public Works)

v. Resolution authorizing the Mayor to execute an application for the City’s excess workers’ compensation insurance with Safety

National Casualty Corporation.(Human Resources)

w. Resolution authorizing the Mayor to renew commercial crime insurance policy with Fidelity and Deposit Company of Maryland

Colonial American Casualty and Surety Company. (Human Resources)

x. Resolution authorizing the Mayor to renew a group accident policy for volunteer workers with Markel Insurance Company.

(Human Resources)

y. Resolution authorizing the Mayor to execute Amendment #6 to the Managed Care Plan with Behavioral Systems, as approved

by Resolution No. 06-999, and amended by Resolution Nos. 09-842, and 11-686. (Human Resources)

z. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Capital Edge Strategies.

(Administration)

aa. Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Huntsville-Madison County

Chamber of Commerce. (Administration)

bb. Resolution authorizing the Mayor to enter into a consulting agreement between the City of Huntsville and Carol English.

(Landscape Management

cc. Resolution authorizing the Mayor to enter into a consulting agreement between the City of Huntsville and Linda Hardee.

(Landscape Management)

dd . Resolution to enter into a contract to provide para-transit dispatching and scheduling services for the City of Madison.

(Public Transit)

ee. Resolution to enter into a contract with UAH in order to operate a campus shuttle circulator. (Public Transit)

ff. Resolution to enter to into a cooperative agreement with Huntsville-Madison County Mental Health Center to provide public

transit services.(Public Transit)

gg. Resolution to enter into an Agreement between the City of Huntsville and the Center for Transportation Safety. (Public Transit)

hh. Resolution authorizing the Mayor to execute Modification No. 19 to Supplemental Development Agreement TIF5 Series 2010-B

to the Annexation and Development Agreement between the City of Huntsville and LW Redstone, LLC.(City Attorney)

ii. Resolution authorizing the Mayor to execute Modification No. 2 to the Annexation and Development Agreement between the

City of Huntsville and LW Redstone, LLC, as adopted by Resolution No. 10-208 on March 23, 2010.

(City Attorney) DELETED

jj. Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and SeeClickFix . (Administration)

.

kk . Resolution authorizing the Mayor to execute Modification No. 10 to the Supplemental Development Agreement TIF5-Series

2010-A to Annexation and Development Agreement between the City of Huntsville and LW Redstone, LLC.   (City Attorney)

ll . Ordinance to amend Ordinance No. 12-768 by changing the authorized personnel strength in the various departments and

funds .(Finance)

16.LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

a. Vacation of Easements

1. Ordinance authorizing the vacation of two Utility and Drainage Easements, 5000 & 4090 Pulaski Pike for North High School.

2. Ordinance authorizing the vacation of a 15-foot Utility and Drainage Easement, Lot 10A, A Resub of Lot 10 of a Resub of Lot 1 Bailey Cove Office Plaza (Four Mile Post Road); and, Valley Bend East at Jones Valley Phase (Cecil Ashburn Drive).

3. Ordinance authorizing the vacation of a 10-foot Utility and Drainage Easement, Lot 13, Block 1, Clinton Addition, Plat Book 1, Page 200, and vacate Broglan Branch 20-foot Easement and 25-foot Sanitary Sewer Easement, Lots 1, 2, 17, and 18, Block 3, Second Clinton Addition, Plat Book 1, Page 201.(2500 Hicks Ave.)

b. Vacation of rights-of-way

None.

c. Deeds for acceptance

None.

d. Routine bond satisfactions

None.

e. Liquor bond mortgages.

None.

17.NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

18.ADJOURN.