Revised: 09-10-13, 2:00 P.M.

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD SEPTEMBER 12, 2013 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

CALL TO ORDER.

1.INVOCATION.

The Reverend Joan M. Henrick

Rector, St. Columba In-The-Cove

2.PLEDGE OF ALLEGIANCE.

3.APPROVAL OF MINUTES

a. Regular Meeting held August 22, 2013.

(Minutes Received)

4.RESOLUTIONS AND SPECIAL RECOGNITIONS.

a. Mayor.

1. Proclamation declaring September 19, 2013 to be designated as Drive for Pledges Day regarding the ATT “It Can Wait” No Texting While Driving Campaign.

b. Council.

1. Adoption and Presentation.

2. Adoption Only.

a. Resolution congratulating Mr. Henry Beecher Hicks, III, keynote speaker for the North Alabama African-American Chamber of Commerce (NAAACC) Awards Luncheon held at the Von Braun Center on September 12, 2013.(Showers)

c. Other Special Recognitions.

d. Announcements.

5.BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

6.PUBLIC HEARINGS.

a. Public hearings to be held.

b. Public hearings to be set.

1. Resolution to set a Public Hearing on an ordinance amending the approved Transect Plan, Open Space Plan, Development Plan, and Phasing Plan for Providence Planned Development, LUI Rating 56, to include a relayout of the approved Providence Planned Development.(October 24, 2013, Regular Council Meeting)(Planning)

7.COMMUNICATIONS AND REPORTS.

a. Communications from the Public.

b. Reports

8.HUNTSVILLE UTILITIES ITEMS.

9.BOARD APPOINTMENTS.

a. Board Appointments to be Voted on.

b. Board Appointment Nominations

1. Nomination of Joe Ritch for reappointment to the Animal Services Advisory Committee, Place 3, for a term to expire September 8, 2016.(Russell)

2. Nomination of Mary Gustine for reappointment to the Animal Services Advisory Committee, Place 4, for a term to expire September 8, 2016.(Russell)

3. Nomination of Rob Archer for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

4. Nomination of Lenore Dunn for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

5. Nomination of Betty Gaylor for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

6. Nomination of Denise Gore for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

7. Nomination of Peg Heeschen for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

8. Nomination of Tammy Leeth for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

9. Nomination of Joy Parker for reappointment to the Beautification Board for a term to expire October 1, 2016.(Russell)

10. Nomination of Tony Smith for appointment to the Burritt Memorial Committee for a term to expire October 1, 2015.(Russell)

11. Nomination of Jon Sharpe for appointment to the Burritt Memorial Committee for a term to expire October 1, 2015.(Russell)

12. Nomination of Lea Ellison for appointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

13. Nomination of Andrew Shambarger for appointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

14. Nomination of Dawn Stanley for appointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

15. Nomination of Amy Harbarger for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

16. Nomination of Belinda Melson-Kennedy for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

17. Nomination of Sheree Vaughan Kelley for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

18. Nomination of Linda Spalla for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

19. Nomination of Nancy E. Archuleta for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

20. Nomination of Kimberly A. Ford for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

21. Nomination of Sarah Wilkinson Hereford for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

22. Nomination of Richard L. Morris for reappointment to the Burritt Memorial Committee for a term to expire October 1, 2016.(Russell)

23. Nomination of Steve Stricklin for reappointment to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Russell)

24. Nomination of Mark Seely for reappointment to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Russell)

25. Nomination of Edward T. Jones for reappointment to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Russell)

26. Nomination of Keith J. Mandel for reappointment to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Russell)

27. Nomination of Kenneth W. Chandler for reappointment to the Board of Examinations and Appeals for Construction Industries for a term to expire September 21, 2016.(Russell)

10.APPROVAL OF EXPENDITURES.

a. Resolution authorizing expenditures for payment.(Finance Committee)

b. Finance Committee Report.

11.COMMUNICATIONS FROM THE MAYOR.

12.COMMUNICATIONS FROM COUNCIL MEMBERS.

Councilman Richard Showers, Sr.

Councilman Will Culver

Councilman Bill Kling

Councilman John Olshefski

Councilman Mark Russell

13.UNFINISHED BUSINESS ITEMS FOR ACTION.

a. Ordinance No. 13-630 to adopt the City of Huntsville Annual Budget for Fiscal year 2014 beginning October 1, 2013.(Introduced August 22, 2013 Regular Council Meeting)(Administration)

b. Ordinance No. 13-631 to approve the City of Huntsville Capital Improvement Plan for Fiscal Years 2014 – 2023.(Introduced August 22, 2013 Regular Council Meeting)(Administration)

c. Ordinance No. 13-632 authorizing a one percent (1.0%) cost-of-living adjustment to all eligible employees, effective October 1, 2013.(Introduced August 22, 2013 Regular Council Meeting)(Administration)

14.NEW BUSINESS ITEMS FOR INTRODUCTION.

a. Introduction of an Ordinance to amend Ordinance 10-739 for Downtown Business Incentive program extending the original ordinance for discount parking rates for new businesses for two (2) years.(Parking and Public Transit)

b. Introduction of an Ordinance to amend Chapter 2, Division 15, of the Code of

Ordinances of the City of Huntsville to alter the method of appointment of the Huntsville Madison County Emergency Management Board.(Emergency Management)

c. Introduction of an ordinance to amend Ordinance No. 89-79, Classification and Salary Plan.(Administration)

15.NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

a. Resolution authorizing the Mayor to execute an Agreement to purchase real property between the City of Huntsville and Charles E. White.(City Attorney)

b. Resolution authorizing the Clerk Treasurer to invoke Progress Bank Letter of Credit No. 9000178400 for Sanctuary at River Ridge Phase 2 Subdivision.(City Attorney)

c. Resolution authorizing the Clerk Treasurer to invoke Progress Bank Letter of Credit No. 9000178600 for Sanctuary at River Ridge Phase 2 Subdivision.(City Attorney)

d. Resolution authorizing the Clerk Treasurer to invoke Worthington Federal Bank Letter of Credit No. 2012-042 Inspiration on Green Mountain Subdivision.(City Attorney)

e. Resolution authorizing the Clerk Treasurer to invoke ServisFirst BankLetter of Credit No. 10423 for the Village of Providence Phase 6-A Subdivision.(City Attorney)

f. Resolution authorizing the Clerk Treasurer to invoke BancorpSouth Letter of Credit No. 367000574773 for Hampton Ridge Phase 5 Subdivision.(City Attorney)

g. Resolution authorizing the Clerk Treasurer to invoke Regions Bank Letter of Credit No. L054094 for Walton’s Mountain III Subdivision.(City Attorney)

h. Resolution authorizing the Mayor to authorize eminent domain proceedings to acquire permanent sanitary sewer easements on, over and upon parcels of land for the Parkhill Lane Project.(City Attorney)

i. Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by The Ohio Casualty Insurance Company.(City Attorney)

j. Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by RLI Surety Company.(City Attorney)

k. Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by Platte River Insurance Company.(City Attorney)

l. Resolution authorizing the Mayor to execute an agreement between the City of Huntsville and the Huntsville City Board of Education.(City Attorney)

m. Resolution authorizing the Mayor to execute an agreement between the City of Huntsville, the Huntsville City Board of Education, and Hylis Inc.(City Attorney)

n. Resolution authorizing a Revocable License Agreement between the City of Huntsville and Huntsville Hotels III, LLC.(Planning)

o. Resolution authorizing the Mayor to execute Change Order No. 2 to the Agreement between the City of Huntsville and Consolidate Construction Company for Heavy duty Fleet Services located at 2739 Johnson Road.(Facilities Projects Management)

p. Resolution authorizing the Mayor to accept an Emergency Management Performance Grant 3EMA from Alabama Emergency Management agency.(Emergency Management)

q. Resolution authorizing the Mayor to accept an EMPG grant from the Alabama Emergency Management Agency in the amount of $12,000.00.(Emergency Management)

r. Resolution authorizing the Mayor to enter into agreements with the low bidder meeting specifications as outlined in the attached Summary of Bids for Acceptance.(Finance)

s. Ordinance to amend Budget Ordinance No. 12-768, by changing the authorized personnel strength within the various departments.(Finance)

t. Ordinance to amend Budget Ordinance No. 12-768, by changing appropriated funding within various departments and funds.  (Finance)

u. Resolution authorizing the acceptance of donations. (Finance)

v. Resolution calling for the early redemption the City's General Obligation Warrants Series 2003-C. (Finance)

w. Resolution authorizing the Mayor to enter into an agreement with Littlejohn Engineering Associates, Inc., d/b/a GW Jones & Sons Consulting Engineers to accept the assignment of the following contracts owned by GW Jones & Sons Consulting Engineers as of February 4, 2013 – Res. No. 10-28, Res. No. 08-49, Res. No. 10-267, Res. No. 12-313, Res. No. 13-116, Res. No. 12-979, 74-401 Agreement (John Hunt Commercial Area Survey), Res. No. 13-550, 74-401 Agreement (Sanitary Sewer Service to Mapco - Winchester Road to Home r Nance Road), and Purchase Order Number 472843 (Chaney Thompson Dog Park ADA Compliance)(Engineering)

x. Resolution authorizing the Mayor to enter into an agreement with RBJ Bailey, L.L.C. for Stormwater Detention Facility Maintenance.(Engineering)

y. Resolution authorizing the Mayor to execute and application for stop loss insurance coverage with HCC Life Insurance Company for the purpose of renewing stop loss insurance coverage for the City’s group health plans.(Human Resources)

z. Resolution authorizing the Mayor to execute a modification to renew and extend an agreement with Delta Dental Insurance Company for group dental insurance.(Human Resources)

aa. Resolution authorizing the Mayor to execute a modification to the agreement between the City of Huntsville and VSP for the purpose of providing the City’s group vision benefits.(Human Resources)

bb. Resolution authorizing the Mayor to execute the renewal agreement with Blue Cross Blue Shield of Alabama for group health insurance administrative services.(Human Resources)

cc. Resolution authorizing the Mayor to enter into a Business Associate agreement between the City of Huntsville and Cobbs, Allen & Hall, Inc., for the purpose of safeguarding protected health information on brokered insurance coverage in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and Health Information Technology for Economic and Clinical Health Act (HITECH).(Human Resources)

dd. Resolution authorizing the Mayor to enter into a Cost Reimbursement Agreement with the Northeast Alabama Traffic Safety Office, in the amount of $2,500.00, for traffic enforcement duties.(Police)

ee. Resolution authorizing the City Attorney to seek a forfeiture of the surety bond issued by Washington International Insurance Company.(City Attorney)

ff. Resolution authorizing real property located in the City of Huntsville as surplus and no longer needed for a municipal purpose or public use.  (Engineering)

16.LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

a. Vacation of Easements

None.

b. Vacation of rights-of-way

1. a. Resolution consenting to the vacation of Pleasant Road right-of-way,

Resubdivision of Roosevelt Park, Deed Book 879, Page 855.

1. b. Ordinance authorizing the vacation of a portion of Pleasant Road

right-of-way, Resubdivision of Roosevelt Park, Deed Book 879, Page

855.

c. Deeds for acceptance

1.7.42 Acre Green Space AreaServisFirst Bank

Acquired 8/13/2013

d. Routine bond satisfactions

None.

e. Liquor bond mortgages.

None.

17.NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

18.ADJOURN.